← use cases · construction · field and site visits

Site visit report from an audio recording

You talk with the client; the visit report writes itself.

your agent otooto connected
Here's this morning's visit recording, house and barn. Prepare the report for the quote.
ooto · audio · transcriptiondone
$ audio_transcrire --vocabulaire couverture
2 voices told apart
ooto · folder · reportdone
$ fiche_visite --par batiment
2 reports written
Two reports, house and barn: slate chosen for the house, steel sheet for the barn, access via the courtyard. Missing: the barn's ridge height, needed to price it.
illustrative scene · no client names
today

The report written from memory in the evening, details mixed up.

The visit report gets written from memory in the evening; materials discussed, decisions, access constraints get lost, especially with several buildings.

with the agent

One report per building, decisions and gaps for the quote included.

It transcribes the phone recording with the trade's vocabulary, tells the voices apart, then writes one report per building: work requested, materials chosen, decisions, next steps, what's missing for the quote.

  1. 01Record the visit. Phone in your pocket, from the start of the conversation.
  2. 02Transcribe with the trade vocabulary. Roofing and carpentry terms, voices told apart.
  3. 03Write up by building. Work, materials chosen, decisions, next steps.
  4. 04List the gaps. What still needs to be known or measured to price it.

it readsrecorderphotosdrive

what comes out

Timestamped transcript and visit report for approval, filed in the job folder.

report · visitsample
roof · mechanical tilenoted
access · narrow courtyardnoted
north slope pitchmissing
the gain

Nothing gets lost between the visit and the quote. Measured on a real 28-minute visit: a third more words captured than a consumer recorder, no exchange lost, €0.08 in transcription cost.

To get started: Record from the start of the conversation; enter the company's vocabulary once.

try it on a real case →
also worth reading

more cases: field and site visits

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